Top Management Office Manager

  • Organise and or summarise papers and reports conducting additional research where necessary to ensure that the General Manager is in possession of all relevant information needed to support decision making.
  • Carry out ad hoc project work as required involving internal and or external research and liaison and within guidelines provided by the General Manager
  • Prepare the Executive Management Meeting agenda attend and minute the meeting circulate minutes and follow up on action points arising in order to support effective operation of this key decision making forum.
  • Screen all incoming mail and telephone calls draft responses redirect correspondence and callers to appropriate departments obtaining additional information where necessary.
  • Act as a focal point and filter for visitors and callers so as to ensure both optimum use of the General Manager’s time and cordial hospitality to all guests and visitors
  • Manage the General Manager’s diary scheduling and ensuring the appropriateness of arrangements for appointments and events co ordinating complex travel and accommodation arrangements and producing itineraries which optimise use of executive time.
  • Assist in the preparation and logistical arrangements for Board of Directors General Assembly Meetings in order to support the smooth running of the event.
  • Transcribe from notes and or written briefs internal and external correspondence and reports.
  • Act as the General Manager’s personal representative on internal and external matters of an administrative nature.
  • Liaise with senior executives and external contacts on behalf of the General Manager to obtain or exchange information and follow up on deadlines for information and or activities.
  • Co ordinate all business affairs between the General Manager’s office and 3rd party business.
  • Design organise and implement appropriate filing and data retrieval systems in order to ensure ease of access to up to date information at all times.
  • Control and administer expenses and petty cash for the General Manager’s office.
    • job requirements

      7 to 10 years

      Not Specified at least

      FMCG Manufacturing

      Job Requirements 7 10 years of experience. Degree plus secretarial administrative qualification. In depth understanding of the role of CEO Management. Thorough understanding of the organisation – its structure operation and dynamics. Keywords Office Manager Microsoft Office Secretary Admin Administration

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