Finance Administrative Assistant



The administrative assistant provides the Team with administrative support including typing filing answering telephones taking messages maintaining appointment calendar making travel arrangements internal customer service and other general office duties. lt br gt lt br gt lt strong gt What will I be doing? lt strong gt lt br gt lt br gt An administrative assistant provides the Team with administrative support including typing filing answering telephones taking messages maintaining appointment calendar making travel arrangements internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards lt ul gt lt li gt Opens incoming mail dates stamps and distributes accordingly lt li gt lt li gt Sends outgoing mail both interoffice and outside of the hotel lt li gt lt li gt Routes mail faxes and other printed matter lt li gt lt li gt Prepares and types correspondence and fairly complex numerical financial reports as directed lt li gt lt li gt Prepares correspondence on behalf of management lt li gt lt li gt Duplicates copies and distributes and mails material for the department office lt li gt lt li gt Orders and maintains office supplies and equipment lt li gt lt li gt Maintains files and equipment in an orderly and professional manner lt li gt lt li gt Uses the property 039 s email system and maintains their email box as is policy lt li gt lt li gt Additionally this position may or may not have access and or control over the email box of assigned supervisor s lt li gt lt li gt Appropriate business use of telephone and voice email system lt li gt lt li gt Greets internal and external customers in a friendly and professional manner lt li gt lt li gt Announces visitors and or handles requests as appropriate lt li gt lt ul gt lt strong gt What are we looking for? lt strong gt lt br gt lt br gt An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow lt ul gt lt li gt Excellent verbal and written communication skills lt li gt lt li gt Excellent administration and IT skills lt li gt lt li gt Committed to delivering a high level of customer service both internally and externally lt li gt lt li gt Flexibility to respond to a range of different work situations lt li gt lt li gt Ability to work under pressure lt li gt lt ul gt It would be advantageous in this position for you to demonstrate the following capabilities and distinctions lt ul gt lt li gt Previous administrative experience in a fast paced environment lt li gt lt ul gt lt strong gt What will it be like to work for Hilton? lt strong gt lt br gt lt br gt Hilton is the leading global hospitality company spanning the lodging sector from luxurious full service hotels and resorts to extended stay suites and mid priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all! lt br gt lt br gt EOE AA Disabled Veterans



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