Admin Assistant

General Responsibilities

EHS and Information protection

  • Live and promote we never compromise on safety . Follow all environment health and safety related precautions
  • Business related information and documents should be protected against misuse or loss by appropriate Information protection measures
    • Compliance and Code of Conduct

      • Actively represent BASF Group interests and act as a role model with regards to Compliance and Code of conduct ensure adherence to legal regulations and the company’s internal guidelines as well CORE values and principles.
        • Strategy related focus

          • Be aware and support the implementation of the company strategies both Global and Regional level within one’s scope of responsibility
            • Main Tasks

              • Support of MD CCH Head
              • Responsible for effective time management of MD in prioritizing meetings and tasks to make best use out of MD’s time
              • Responsible for co ordination of business trips of MD and VIP visitors independently. Co operate with other internal and external offices assistants along the MD’s and VIP’s schedules. Steering of Facility Management resources for relevant internal and external arrangements
              • Responsible for arranging Big events related to the MD
              • Follow up with internal and external contacts including active reminders on deliverables according to MD’s tasks and projects
              • Standard reporting and preparation of presentations and meeting minutes on request of management
              • Planning and maintaining calendar schedule and fix executive meetings manage and coordinate travel managements
              • Independently carrying out all necessary organizational tasks
              • Greet and welcome guests as soon as they arrive at the office
              • Direct visitors to the appropriate person and office
              • Answer screen and forward incoming phone calls
              • Ensure reception area is tidy and presentable
              • Provide basic and accurate information in person and via phone email
              • Receive sort and distribute daily mail deliveries
              • Maintain office security by following safety procedures and controlling access via the reception desk monitor logbook issue visitor badges
              • Raising PR for office supplies stationary and keep inventory of stock
              • Update calendars and meeting room schedule
              • Support in Travel Management tasks
                • Education Education amp Training Required

                  Minimum Education and Qualification Required for the Position

                  Bachelor’s degree in relevant majors

                  Working Experience

                  • At least 2 years’ experience in managing a similar role is a must.
                    • Qualifications

                      • Excellent Presentation Skills
                      • Discreet and Structured
                        • IT Skills

                          • Excellent knowledge of MS Office Applications
                            • Language Skills level

                              • English fluent

                                • Source link

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