Admin Assistant


Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos letters faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements calling for repairs maintaining equipment inventories evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing typing copying binding scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff.
Book conference calls rooms taxis couriers hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email telephone or face to face enquiries
Develop and update administrative systems
Job Category
Administration Secretarial
Job Requirements
Experience

Min 3 Years Max 5 Years

Career Level

Senior

Job Type

Full Time

Vacancies

1 Open Positions

Salary

Min 4000 Egyptian Pound EGP
Max 6000 Egyptian Pound EGP

Gender

Female

Degree Level

Bachelor’s degree

Faculty Institute

Commerce

Major

Business Administration

Age

Max 30 Years

Nationality

Egypt

Residence Location

Egypt

Languages

Arabic Native Mother Tongue
English Very Good

Own a Car

Any

Have Driving License

Any

Job Skills
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 7 years of experience in the field or in a related area
High school diploma or equivalent college degree preferred



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